A celebrity at a corporate event can lift the whole evening, or derail the run-of-show if the details are missed. This checklist covers the decisions to make before you book.
Key takeaways
- Define the role: host, performer, speaker or appearance.
- Brief the talent on the audience.
- Plan riders and logistics alongside the fee.
- Confirm arrival, rehearsal and cue times in writing.
Decide the role first
Is the talent hosting, performing, speaking or making an appearance? Each has a different fee structure, rehearsal need and stage time. Hosts, singers and comedians each suit different formats.
Know your audience
Corporate audiences mix ages, seniorities and languages. Share this with the talent's team so the set, language and content fit the room. For comedy, agree clean-set requirements in advance.
Riders and logistics
Technical riders (sound, lights, band), travel, hospitality, green rooms and security are agreed separately from the fee. Ask for them early so venue and budget can accommodate them.
Run-of-show and rehearsal
Share the run-of-show and agree rehearsal time. A tight schedule with leadership on stage leaves little margin, so confirm arrival and cue times in writing.
Frequently asked questions
How far ahead should we book for an award night?
As early as possible, especially in peak seasons. Popular hosts and performers book up quickly.
Are travel and stay included in the fee?
Usually not. They are agreed separately in the booking and the rider.